Case logging is broken. Your experience shouldn't disappear.
Case Vault turns every surgical case into a permanent part of your career — logged in seconds, structured automatically, owned by you forever.
Your Case Vault
Archive, share and receive feedback on your cases
The reality
Everyone struggles with case logging.
How Case Vault works
Three steps. That's it.
Log by text
Send a message describing your case. No app to open, no forms to fill out, no login screens to fight through.
Auto-structured
Your case is parsed, coded, and organized. CPT codes, role, attending, procedure — all extracted and verified.
Your vault grows
Every case becomes part of your personal library. Searchable, referenceable, yours to keep through training and beyond.
See it in action
This is what a case looks like.
Every case tells a story.
This is a real case logged in Case Vault. Voice-dictated in under a minute, auto-structured with ACGME fields, CPT codes, and tagged MRI images. Ready to reference, present, or study from.
- Voice dictation auto-populates all fields
- MRI and intraop images tagged by modality
- One-click presentation generation
- Related PubMed articles surfaced automatically
- Share with colleagues for private feedback
What makes Case Vault different
Built for the way you actually work.
Text message entry
Log from your phone by messaging text, audio, or video. No downloads or apps required. If you can send a text, you can log a case.
Privacy by design
Your cases are private by default. Share selectively with specific people. Only you see the feedback that comes back.
ACGME synchronization
One click to populate your Sapi3nt case in the ACGME Case Log system. Focus on surgery not admin. Your cases flow where they need to go.
Board prep from YOUR cases
Study for boards using the cases you actually operated on. Not generic question banks. Your experience, structured for recall.
The bigger picture
Your cases should compound, not evaporate.
During training, you see hundreds of cases that shape how you think, operate, and make decisions. Right now, that experience lives in your memory and nowhere else. Case Vault captures it — not just the data, but the reasoning. Five years from now, you can pull up the exact case that changed your approach. That's not a log. That's a career.
For program directors
Case Vault for Programs
Real-time compliance visibility. A teaching case library that grows every year. Analytics that actually help you run your program.
- Resident case log compliance at a glance
- Teaching case library that persists across classes
- Case mix analysis and volume tracking
- No new workflow for residents to adopt
The evidence
The research is clear.
Increase in case capture with structured logging tools versus manual ACGME entry.
Published 2022, p < 0.00001. Manual: 1.44 cases/wk vs. structured: 4.77 cases/wk.
Resident satisfaction after implementing integrated case logging.
Journal of Graduate Medical Education, 2022. Johns Hopkins Wilmer Eye Institute.
Per case with streamlined entry, versus 80 seconds on the ACGME website.
Western Journal of Emergency Medicine, 2021.
Your cases deserve better.
Join the community building their case library.
Currently in Testing with select Neurological Surgery programs. Expanding soon.